Privacy policy
Introduction
Information We Collect
2.1 Information You Provide
Account Creation
Profile Information
Interests: If you use AI features, your interests help generate personalized suggestions.
Friends’ Profiles (Third Parties):
You may choose to add non-sensitive information about your friends, including:
Name (Note: If AI features are enabled, names will not be shared with AI)
Interests
General proximity (We don’t ask for your precise location)
Birthday (excluding birth year)
Holidays they celebrate
Notes or updates about your friends
User Responsibility: You are responsible for the information you share about your friends. Please avoid including sensitive details such as addresses, occupations, names within notes/updates, or any unique identifiers. Furthermore, by uploading any details or information about third parties, you agree that the third party has consented and must consent to the use and transmittal of the data on the Service or Site, and that you are solely responsible for protecting the confidentiality and privacy of the same.
Contact Sync (Optional):
You may sync your phone’s contact list to simplify adding friends.
We do not store phone numbers; instead, we use Apple’s device-defined identifier to enable calls or texts directly from the App.
Contact sync can be turned off at any time in your device settings.
Surveys and Marketing Preferences
You may be invited to participate in surveys or provide feedback.
You can also set preferences regarding promotional email communications.
Social Media Information
When interacting with our social media pages (Instagram, TikTok, Facebook, X/Twitter, LinkedIn), we may collect information from your posts, likes, and messages.
2.2 Information Collected Automatically
We and our service providers may automatically collect technical and usage information, including:
Device Data
Operating system type and version
Manufacturer and model
Browser type and screen resolution
Device type (phone, tablet, computer)
IP address
Unique identifiers (including advertising identifiers)
Language settings
General location (e.g., city, state, or region)
Activity Data
Pages or screens viewed and time spent on each
Navigation paths between screens
Clicks, scrolls, and other interactions
Access times and durations
Email interactions (e.g., opens, clicks)
Analytics Tools
We may use services such as Google Analytics and Firebase to analyze usage trends and improve user experience.
The above data may be referred to by us as “Automatic Data”. We attempt to anonymize such information, however, to the extent that IP addresses or similar identifiers are considered Personal Data by applicable law, we also treat these identifiers as Personal Data.
We collect Automatic Data based on your consent which was granted to us by you when you accessed this Service and Site, or when you registered as a User, and thereby accepted this Privacy Policy. If you do not want us to collect this information, do not use the Website or delete your account on the Service and Site.
Please note: If you restrict, disable or block any or all cookies from your web browser or mobile or other device, our services may not operate properly, and you may not have access to certain services or parts of the Website. We shall not be liable for any interruption in, or inability to use, our services or degraded functioning thereof, where such are caused by your settings and choices regarding cookies.
How We Use Your Information
AI and Data Usage
5.1 AI Features
5.2 Data Handling
5.3 Encryption
Cookies and Tracking Technologies
Data Breach Notification Policy
Response Plan: We investigate and address breaches swiftly
Notification: Users and authorities will be notified within the legally required timeframes (usually 72 hours in most cases)
User Actions: Affected users are encouraged to monitor accounts and update login credentials
Third-Party Links Disclaimer
Our Service may include links to third-party websites or services. We do not control their privacy practices and are not responsible for their policies. We encourage users to review third-party privacy policies before engaging with their services.
Data Storage
We may (but we are not necessarily legally obligated to unless required by applicable law) confidentially store and maintain your Personal Data for up to two years after your account or use of any services is discontinued, for record keeping purposes. After this two-year period, we may permanently delete your data from our databases, at our sole discretion. If you have any questions or queries about our storage and deletion of your data, you can contact us at the email address specified in this Privacy Policy. During the time we store your Personal Data, after you have ceased using your account with us or any services, we will not transmit your Personal Data to any third parties.
Data We Do Not Process
We do not process your Personal Data as it relates to revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and we do not engage in the processing of your genetic data or biometric data for the purpose of uniquely identifying you as a natural person, or process data concerning your health or sex life or sexual orientation.
User’s Rights under the Digital Millennium Copyright Act
It is our policy to respond to any infringement notices and to take the appropriate actions as provided under the Digital Millennium Copyright Act (“DMCA”). Should the User believe that material available on the Site or Service infringes on User’s copyright(s) or that of a third party, please notify us by submitting a written notice to our email address listed in this Privacy Policy and include the following information:
User’s full name, mailing address, telephone number, and email address;
A description of the copyrighted work that is claimed to be infringed;
A description of where the allegedly infringing material is located on the Site or Service;
A statement by User that User has a good-faith belief that the alleged infringing use is not authorized by the copyright owner, its agent, or the law;
A signed (either physical or electronic) statement by User, made under penalty of perjury, that the above information in User’s notice is accurate and that User is the copyright owner or authorized to act on the copyright owner’s behalf.
Upon receipt of such notice, we shall investigate and/or remove the infringing material. A User will be held liable for damages, including costs and attorneys’ fees, should User materially misrepresent that material or activity on the Site or Service infringes on User’s or a third party’s copyright.
User’s Rights under the California Consumer Privacy Act
To the extent that the California Consumer Privacy Act (“CCPA”) is applicable to either the User or us: both parties agree to comply with all of their obligations under the CCPA; and in relation to any communication of ‘Personal Data’ as defined by the CCPA, the parties agree that no monetary or other valuable consideration is being provided for such Personal Data and therefore neither party is ‘selling’ (as defined by the CCPA) Personal Data to the other party, unless specifically agreed for and consented to by the parties.
The principal rights the User has under the CCPA include but are not limited to:
The right to know the Personal Data we collect from the User;
The right to request the deletion of User’s Personal Data;
The right not to be discriminated against for having exercised User’s rights under the CCPA;
The right to opt out from the collection/sale of User’s Personal Data; and
The right to access User’s Personal Data.
Both parties agree to notify the other immediately if they receive any complaint, notice, or communication that directly or indirectly relates to either party’s compliance with the CCPA. Specifically, we shall notify User within ten (10) working days if we receive a verifiable consumer request under the CCPA.
Rights of EU Users
13.1 Residents of the European Economic Area (“EEA”) and the EU may be entitled to rights under the GDPR. If you qualify, these rights are summarized below.
13.2 If you request to exercise your rights under the GDPR, we may require verification of your identity before we respond to any such request. If you are entitled to these rights, you may exercise the following rights with respect to your Personal Data that we collect and store:
The right to withdraw consent to data processing at any time;
The right of access to your Personal Data;
The right to request a copy of your Personal Data;
The right to correct any inaccuracies in your Personal Data;
The right to erase your Personal Data;
The right to data portability, meaning to request a transfer of your Personal Data from us to any other person or entity as chosen by you;
The right to request restriction of the processing of your Personal Data;
The right to object to processing of your Personal Data.
You may exercise these rights free of charge. These rights will be exercisable subject to limitations as provided for by the GDPR. Any requests to exercise the above-listed rights may be made to: contact@beetheory.com.
Rights under Other Privacy Laws
To the extent that you have rights under any current or future privacy laws, such as, but not limited to the Maryland Online Data Privacy Act or other laws, you may contact us at contact@beetheory.app to exercise any applicable rights you may have under such laws. To the extent that such laws apply to you and to us, we will respect your rights in accordance with such laws.
Minors
The Service and Site are not intended for use by any minors under the age of 18, and pursuant to the Children's Online Privacy Protection Act (COPPA), and any other applicable laws, any children under the age of 18, and in particular minors under the age of 13, require parental or guardian consent in order to use the Site or Service. While the Site and Service is not intended for anyone under the age of 18, if you or your child are under age 18 and you are unable to remove content that you or your child or another third party have submitted to us, you may request removal by contacting us at: contact@beetheory.app. When requesting removal, you must specify the information you want removed and provide us with specific information, such as the URL for each page where the information was entered, so that we can find it. Removal of your information from the Site or Service does not ensure complete or comprehensive removal of that information from our systems or the systems of our service providers. We are not required to delete information posted by you; our obligations under applicable law may be satisfied so long as we anonymize the information or render it invisible to other users and the public.
Confidentiality and Non-Disclosure
Any use or transmittal of your data will only be completed once you are made completely aware of its use and transmittal, and then only with your consent, for the sole purpose of delivering services or products via this Service and Site. If we disclose any of your Personal Data to third parties, it will be done so only with confidentiality and protective measures equivalent to those provided by us through this Privacy Policy. We will not make any of your Personal Data public, or disclose the same to third parties, unless you authorize us specifically.
Data Security
17.1 We may hold your Personal Information in either electronic or hard copy form. We take commercially reasonable steps to protect your Personal Data from misuse, interference and loss, as well as unauthorized access, modification or disclosure and we use a number of physical, administrative, personnel and technical measures to protect your Personal Data. However, we cannot guarantee the security of your Personal Data.
17.2 The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password or PIN for access to certain parts of our Service and Site, and their accompanying applications, services or functionalities, you are responsible for keeping such a password and PIN confidential and for not sharing it with anyone. We are not responsible for circumvention of any privacy settings or security measures we provide.
Access to Personal Data
18.1 You can access the Personal Data we hold about you by contacting us using the contact details listed below. Sometimes, we may not be able to provide you with access to all of your Personal Data and, where this is the case, we will tell you why. We may also need to verify your identity when you request your Personal Data.
18.2 If you think that any Personal Data we hold about you is inaccurate, please contact us using the contact details provided and we will take reasonable steps to ensure that it is corrected.
18.3 We will consider and respond to all requests in accordance with all applicable laws.
Jurisdiction for Disputes
This Privacy Policy constitutes an integral component of our terms of service, and all of its accompanying terms, provided at https://beetheory.app/terms. Therefore, to the extent permitted under applicable privacy laws, and where no other privacy law applies, all disputes arising out of this Privacy Policy shall be resolved as described explicitly in our terms of service.
No Discrimination
We shall not discriminate when providing services, software or content through this Site or Service, if any User refuses to provide their consent for the processing their Personal Data and provides this refusal to us in writing at the address specified in this policy, and services, content, access, or software use shall only be discontinued for such Users to the extent any such Personal Data is required and needed to continue providing access to such services, content, access, software or to this Service or Site in general.
Changes to This Privacy Policy
We may update this Privacy Policy as necessary. Significant changes will be communicated via email or in-app notifications.
Contact Information
For any questions or concerns, please contact the Bee Theory support team at:
📧 Email: contact@beetheory.app